How to win new clients at the INTA Annual Meeting 2025 in San Diego
To make the most of your time at the INTA Annual Meeting 2025, it’s essential to focus on connecting with the right people. But how do you pinpoint these key contacts and schedule meetings with them quickly and effectively?
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Planning to attend the INTA Annual Meeting 2025?
The 147th INTA Annual Meeting 2025 will take place in San Diego, California, from May 17 to May 21, 2025. This exciting event is a great opportunity to connect with key people in the trademark world.
To make the most of your time at the INTA Annual Meeting 2025, it’s essential to focus on connecting with the right people. But how do you pinpoint these key contacts and schedule meetings with them quickly and effectively?
See how to quickly schedule meetings with top clients in minutes!
Here’s the secret: many IP professionals already use a smart, time-saving method to schedule high-value meetings in minutes. But how do they do it?
In this article, we’re pulling back the curtain to share this strategy with you. Let’s discuss how you can schedule more meetings than ever before and make INTA 2025 your most productive conference!
Start with the INTA Annual Meeting program
The foundation of a productive INTA Annual Meeting lies in knowing the key dates and planning ahead. Before scheduling meetings, familiarize yourself with the official INTA Annual Meeting program for the event. You can find the INTA Annual Meeting program here.
Key highlights of the INTA Annual Meeting 2025
Subject to change based on modifications made by INTA.
- Opening Ceremonies - May 18, 2025
- Welcome Reception - May 18, 2025
- Speed Networking Sessions - May 18 to May 21, 2025
- Regional Receptions - May 19, 2025 and May 20, 2025
- Grand Finale - May 21, 2025
Mark down the essential events, sessions, and their locations. These will serve as your roadmap for identifying the best opportunities to connect with potential clients.
Where to meet people?
- The hospitality area of the San Diego Convention Center is a networking goldmine. It’s the perfect place to have casual conversations and make new connections.
- Receptions are ideal for breaking the ice. Use them to exchange business cards and plan follow-up meetings later in the conference.
- Use regional receptions to forge connections in specific regions of the world. For example, if you want to make new connections with IP law firms in China or India, a good event to attend is the Asia Pacific Reception, where top IP law firms from that region will be present.
- Don’t miss the Innovation Marketplace breakfasts! These breakfasts are an excellent chance to reconnect with current clients or deepen connections with new ones. You can invite someone you met at a reception for a meaningful conversation over breakfast or lunch.
Pro Tip: Start planning early! January is the perfect time to begin mapping out your strategy for INTA 2025. Aim to start scheduling meetings 2–3 months before the conference, so you can secure time with your most valuable contacts before their calendars fill up.
Identify your high-value clients for the INTA Annual Meeting 2025
Once you’ve set your plan, the next step is to identify your high-value clients to set up meetings. Remember the strategy we mentioned earlier? Here it is.
Use WeCrest to identify top clients for the INTA Annual Meeting 2025
Finding high-value clients doesn’t have to be time-consuming. With WeCrest, you can quickly identify the top filers in your jurisdiction with the most Madrid provisional trademark refusal cases.
Why are they important?
These top filers are leading IP law firms with the most cases in your jurisdiction. Now, imagine building strong connections with some of them during the INTA Annual Meeting 2025. That’s right. This could significantly increase your chances of receiving more work from them in the future.
With the contact details of these top filers, through WeCrest, you can send personalized emails to them in just minutes to schedule meetings. Our built-in emailing tool and editable email template library make it even easier and faster.
Alternatives to find high-value clients
While WeCrest is your shortcut to success, there are additional resources to explore:
- The INTA Member Directory and INTA Attendees List are comprehensive tools for finding participants. However, these can take time to navigate.
- You can also search for INTA hashtags (e.g., #INTA2025) to find attendees on LinkedIn and connect with them.
Pro Tip: Don’t just rely on one method. Use a combination of tools to ensure you’re connecting with as many high-value leads as possible.
Crafting the perfect email
When reaching out to potential clients, your email is often your first impression. So make it count. A well-crafted email can open doors to valuable connections at the INTA Annual Meeting 2025. Here’s how to write one that stands out:
- Start with a catchy subject line
Keep it brief and intriguing to grab their attention. A subject like “Let’s Connect at INTA 2025 in San Diego” is simple, direct, and engaging.
- Introduce yourself and your firm
Begin your email with a friendly and professional tone. Briefly explain who you are, your firm, and how you can add value.
- State your purpose clearly
Be direct about why you’re reaching out. Mention that you’re attending INTA 2025 and would love to schedule a meeting to discuss how you can collaborate.
- Suggest a convenient meeting spot
Make it easy for them by suggesting a specific location. A specific location (e.g., Meeting Point B or Booth 65) within the hospitality area of the San Diego Convention Center is an ideal spot for casual yet professional meetings. Tailor this suggestion if there’s another location that suits your goals better.
- Make scheduling easy
Include a Calendly or Google Calendar link to eliminate back-and-forth emails. This simple step can significantly increase the likelihood of securing a meeting.
Following up on emails
Didn’t get a response to your first email? Don’t worry. It’s completely normal.
Your recipient might simply be busy or have overlooked your initial message. Hence, following up is a vital step in securing meetings.
- Aim to send 3 to 4 follow-up emails if necessary. Each follow-up increases the likelihood of getting noticed. So don't give up after just one attempt.
- Maintain a gap of at least one week between emails. This gives your recipient time to read and respond without feeling pressured. A steady rhythm keeps you on their radar without becoming overbearing.
Schedule as many meetings as possible
The more connections you make, the greater your opportunities. Don’t restrict yourself to just a handful of top choices. Instead, aim high and set a target to schedule as many meetings as possible.
Pro Tips:
- Try to schedule as many meetings as possible at one location to save time and avoid unnecessary travel.
- Define a clear and realistic number of meetings to achieve during the conference. Having a target motivates you to keep reaching out and ensures you make the most of your time at INTA 2025 San Diego. Keep going until you meet the target.
- Cancellations and changes happen, so having a full pipeline ensures you maintain a productive schedule.
How to prepare for the meeting?
Start by researching the firm’s recent focus areas, current challenges, and any notable cases. With WeCrest, you can uncover your meeting partners’ corporate clients and recent Madrid refusal cases in your jurisdiction, providing you with the insights needed to tailor your discussions and explore potential collaborations.
Want to fine-tune your approach? Contact us for an INTA preparation meeting and let us help you shine at the conference!
During the meeting
Make every moment count during your meeting! Begin by asking them about their role in the firm and what their priorities and challenges come with this role. People like to talk and appreciate an active listener. Then you can introduce yourself and highlight why a partnership with your firm could be mutually beneficial. Build on your prior research to ask insightful questions that uncover their current focus and needs. This shows your preparation and genuine interest in their goals.
Engage them further by seeking their feedback. It’s a great way to understand their perspective and build rapport. Before wrapping up, capture the moment with a photo together. Not only will it help you both remember the connection after the intense INTA week, but it’s also perfect for a thoughtful follow-up or a LinkedIn post to celebrate your new connection!
After the meeting
Your efforts shouldn’t end once the meeting is over. The follow-up is just as important as the meeting itself. A thoughtful thank-you email can leave a lasting impression and open the door to future opportunities.
Here’s how to make your follow-up shine:
- Send a thank-you email
Express gratitude after the meeting and mention a specific detail to continue the conversation. “It was great connecting at INTA 2025. I appreciated hearing about [topic] and look forward to exploring ways we can work together.” - Reinforce the connection
Share any additional materials or resources discussed to keep the conversation moving forward. - Highlight next steps
Outline any agreed-upon actions, like: “I’ll send [info] by [date]. Let me know if you need anything else.” - Connect on LinkedIn
Take the relationship further by sending a LinkedIn request. A simple message like “It was a pleasure meeting you at INTA 2025! Let’s stay connected.” adds a personal and professional touch. - Follow up on opportunities
Keep the momentum alive with WeCrest! Track their recent Madrid provisional refusal cases in your jurisdiction. Offer your support to reconnect and turn INTA connections into your valuable business partners.
Make 2025 your most successful INTA yet
With the right strategy, the INTA Annual Meeting 2025 can be your most rewarding experience to date. Plan ahead and focus on high-value connections. Use powerful tools like WeCrest to maximize your networking. This will help you secure meaningful business relationships.
Don’t leave your success to chance. Start preparing today. Click here to see how WeCrest helps you schedule high-value meetings at INTA in minutes. Gain the competitive edge you need at INTA 2025.
Remember, preparation and follow-through are the keys to standing out in a busy conference like this. Stay focused and persistent. Use the right resources. This will turn your INTA 2025 experience into a launchpad for future growth and success.
Have fun!
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